Enterprise Resource Planning (ERP) systems simplify the internal processes of the companies in which they operate, making it easier for users to work inherent in their positions with great benefits. They offer many advantages to maintain smooth operations. Randall Castillo Ortega, entrepreneur and import / export specialist, explains what these advantages are for an exporting company.

The integration of an ERP solution in the company allows the traceability of the complete management. This type of software, especially for exporting companies, reduces administrative costs by simplifying and automating certain processes, such as the flow of documents from the stages of the export cycle. The possibilities of avoiding errors, duplication of tasks and improving the quality of information are possible thanks to the reduction of manual charges and the possibility of automating the corrections of charged expenses.

Another of the software’s most remarkable features is managing export sales in a simple, efficient and automated way, Castillo explains. Among the main advantages, one can find the recording of product sheets with their corresponding selling prices, their price in other currencies and the possibility to keep track of the status of orders at any time, such as the production process. and the warehouse stock. Automatic calculations and change difference results are also envisioned in an ERP solution.

The inclusion of this type of tool aims to have accurate and reliable information on the existing inventory, and at the right time. Products, movements and balances represent precise data for efficient inventory management. In the case of exporting companies, it is essential to recognize excess logistics expenditure as one of the main control points for these stocks.

An ERP system provides the necessary and specific technology to companies that choose to approach external markets, either for export or with the intention of internationalizing. Most ERP solutions allow exporting companies to control and monitor the export process, as well as have the proper permits, insurance, procedures and documentation in general. The software also offers the ability to manage export refunds and achieve profitability in exports, from the agri-food to food, beverage and service sectors.

An ERP solution designed for exporting companies allows you to automate accounting, collections, payments and invoicing, in addition to having the legislation and taxes in force that affect operations. Responsiveness is increased due to the planning and direction in which resources are derived. The inclusion of a CRM module allows you to track customers and improve the relationship with them through history, orders and their preferences. As for the state agencies that companies use to export, there is the possibility of having electronic invoicing for exporting.

Finally, setting up ERP software for this type of business improves productivity and profitability in business management and provides technological support to control critical areas of the business sector. The incorporation of a business management ERP solution allows companies to achieve savings in the medium and long term, both economically and in other resources associated with achieving profitability objectives, adds Castillo.

If your business is related to the import and export of goods, you will understand what this entails: from purchase order to final delivery. The movement of goods through the international supply chain can only take place if there is an effective exchange of accurate information throughout the supply chain with all trading partners. Facilitating the transaction between trading partners increases the speed of the supply chain and reduces the risk of breakdowns by providing accurate information to customs agencies when needed.

The automation of export and import processes is of great benefit to organizations. For this reason, effective software that increases productivity will bring all of these benefits to your distribution business. This will reduce the time and effort of frequent regulatory changes and automatically keep exports up to date as restrictions evolve. In addition, it enables easy handling of export documents, including those mandatory for customs, and successful management of compliance with the requirements of multiple international trade regulators.

About Randall Castillo Ortega

Randall Castillo Ortega has been involved in the financial space virtually his entire professional career. In addition to having founded the financial loan company RACO, he is also an avid outdoorsman and, along with his family, is a big supporter of the community. He regularly participates in community ceremonies and events organized to foster a better environment for children and families.

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